Grant Writing Guide

Grand writing process

Grand writing process is known as a set of activities intended to raise money through certain institutions, foundations or other organizations. It is considered successful when completed according to the specific guidelines. At first sight, it seems easy to carefully examine an application or submit a proposal to get funds for certain activities. However, the process of grant writing requires careful planning, analyzing and research. Even though, grant proposal differs in certain disciplines and fields, it has general guidance and rules of successful writing. This type of writing may be used in development of ideas or implementing certain practices. In any case, the process of grant writing starts with creating an idea for it. The development of idea follows up with defining a purpose and needs of a grant project. The next step is to research prospective funding institutions, and check if their objectives and goals match with those of the project. If so, then the next step is to request for basic requirements that can be formal applications, guidelines, procedures and deadlines of applying for funding. The final step of grant writing is to prepare a structured proposal with persuasive ideas, reasonable budget and supporting material. The last but not the least advice is to make sure to submit a proposal on time.

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The grant writing guide

The grant writing guide contains all the above mentioned details, therefore, using a guide for grant writing is the best way to meet the requirements of the funders. It is worth noting that writing grant proposal takes time and effort, and, in order to examine the process from beginning to the end, it requires taking a closer look at each step of the writing process.

Before starting to write a grant proposal

Before starting to write a grant proposal, there are certain preparatory and planning activities to be done. For example, in order to successfully write a purpose of the grant, author of the proposal needs to visualize the results and ways to achieve it. First of all, visualizing and planning on how to achieve end results helps to focus on the most important parts of the proposal. It helps to create a structure that author follows when writing a proposal itself. Planning in advance on how to present the work and accomplishments of the project in the best way is always a good preparatory idea. Even though, it is a time-consuming step, it definitely pays off when the process of writing the proposal begins. The first step is to collect the background information, the methods of work and calculate the development of the project. Later, these actions will simplify the writing part for the grant seekers. Therefore, the primary task in the process of grant writing is to carefully plan the message on how the work and accomplished results are going to look like, and how to present it in the best way.

The planning process

The planning process starts with defining the purpose of the project for which proposal grant will be written. However, there is much more background information to prepare before starting to write the proposal. Preparation process consists of defining the objectives and goals of the grant project, budget and staff required for the project as well as deadlines. Once this information is collected, grant writing process can proceed to the next stage of the process, which is searching for the proper funding.

Research in different sources of information

When seeking for the right funding sources, it requires a careful research as well. Foundation institutions vary in terms of amount of grants they offer. They also differ in fields and purposes they provide grants for. Often, to find the right grants funders, it takes a lot of time. Therefore, this step also requires careful research in different sources of information. Whether it is libraries, online resources, governmental intuitions or private corporations, grant seekers have to consider different kinds of organizations. Searching for the right funders can begin with matching project goals and objectives between you and the funder. The plan is to collect as much information about foundation and get familiar with their requirements.

Identifying the right resource

When the information about application forms is gathered, it is also important to learn the foundation procedures when applying for a grant by going through the guidelines and deadlines. Many funders provide with their own requirements, for example, specific documents, data or signatures. Foundation may also provide its own application forms that need to be filled. Generally, grant seekers look for the foundation institution that matches the project ideas and goals and can also help to develop certain ideas or activities of the funding institution. The process of identifying the right resource is just as important as writing a grant proposal itself. Think about the goals, needs and final results of the project, how do they match the foundation beliefs? Why can foundation be interested in it? What are the expected results can be? Goals and objectives of the project that is seeking a grant need to show that they support the same ideas as those of foundations. When focusing on searching the grant, it is important to describe the project as the best way to accomplish objectives that interest the foundation or may interest it in the future. These are the main questions to address when looking for a project grant.

Writing and submitting the grant proposal

Once funding institution is found, the next stage of grant writing process is to write and submit the grant proposal itself. Generally speaking, proposal consists of several parts. Firstly, it is a logically described mission statement, providing background information of the project and the importance to support it. Then, the next part is a definite scope of work to accomplish the objectives of the project. It can include all the activities and expectations of the project. In this part of proposal, it is expected to have a concise description of the amount of work that leads to anticipated outcomes. The next step is to define project deadlines, its start and finish dates. Finally, the most important part of the grant proposal is to define the budget for the project. According to Levine’s (2015) Guide for Writing a Funding Proposal, “A good strategy to use with a potential funding agency is to ask for a small amount of funding for the first phase of the project”. Normally, budgeting consists of cost predictions and carefully calculated expenses for the needs of the projects. The specifics of budgeting are crucial. Here, it is useful to list all the resources, staff and money that are needed. Details and explanations is crucial information for the foundations. Funders want to see if prediction of the budget is reasonable. Some funding institutions provide with budget forms that can be submitted with proposal.

Checking the list of essential information

The final step of the writing proposal is to check the list of essential information that needs to be included in a grant proposal. The list includes:

  • title page;
  • abstract;
  • introduction;
  • project details (methods, procedures, outcomes and evaluations);
  • staff requirements;
  • budget requirements.

Sometimes, depending on a project, additional appendix can be added. If funders or grant project requires charts, drawings, or table information, then the appendix must be provided. Finally, the last thing to check is to make sure that complete list of grant proposal requirements reach the funders on time.

With these steps listed, grant proposal requirements need to be completed. Make sure to submit it on time, with a complete list of application materials or other specific forms and signatures. It is also recommended to check on status of the proposal with funders and if possible to get feedback. If grant proposal did not bring the desired funds for the project, there are always other organizations to apply to and ask for grant money. However, making proposal better and more concise is a required minimum of any grant writing. Undoubtedly, writing and applying for grants sharpens the skills and ultimately leads to successful project. It may take many attempts to find the right foundation and get funded but once the skills are acquired, it is a useful tool to have in any business projects.

About the Author: Jimmy Ruiz is an editor at Best Essays Sites. He has a master’s degree in psychology and more than seven years’ experience as a writer and editor. Jimmy is primarily focused on writing about self-improvement.